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Coursework Studies Section

Withdrawing from Unit(s) of Study

Change of Unit Enrolment

Change of Unit Enrolment is for students who are currently enrolled but wish to change their study program by enrolling or withdrawing from any units or change any class times.

New and Current Student - change of unit enrolment can be performed on eStudent.

eStudent support is available:

Enrolling (Adding) in a Unit

Current Macquarie students can add units to their unit enrolment via eStudent subject to the following constraints:

  • External Units - up to the end of week one classes
  • Internal Units - up to the end of week two classes
  • Program Exceeds 14 Credit Points - Students seeking to enrol in more than 14 credit points in one Session must obtain academic approval on a Permission To Undertake More Than 14cp Form (PDF 29.6Kb) and lodge it at the Student Enquiry Service (Level 1 C8A Lincoln Building).

Withdrawing (Deleting) from a Unit

Current Macquarie students can withdraw from Session 1, Session 2 or full year units via eStudent subject to the following constraints:

  • Students in Law must obtain academic approval from the Dean of Macquarie Law School in the Faculty of Arts if their enrolment status will change from full time to part time
  • eStudent may be unavailable at times (such as when the examination results are being loaded into the student system) for Change of Unit Enrolment
Withdrawing From Session 1 Unit(s)

The effect of your withdrawal from a Session 1 unit will depend on when you formally withdraw from the unit. If you withdraw from a Session 1 unit:

  • On or before 31 March - Students will be regarded as 'early withdrawn'. (No mark will be recorded against the unit in Official Transcripts)
  • After 31 March but No Later Than 28 April - Students will be regarded as 'Withdrawn' (W). Students will remain financially liable unless they apply and are found to have withdrawn under special circumstances. More Information
  • After 28 April - Students will be regarded as 'Fail Withdrawn' (FW). Students who apply and are found to have withdrawn because of Unavoidable Disruption may be awarded a 'Withdrawn' (W) Grade. More Information
  • Students will remain financially liable unless they apply and are found to have withdrawn under special circumstances. More Information
Withdrawing From Full Year Unit(s)

The effect of your withdrawal from a full-year unit will depend on when you formally withdraw from the unit. If you withdraw from a full-year unit:

  • On or before 30 Apri - Students will be regarded as 'early withdrawn'. (No mark will be recorded against the unit in Official Transcripts)
  • After 30 April but No Later Than 28 May - Students will be regarded as 'Withdrawn' (W). Students will remain financially liable unless they apply and are found to have withdrawn under special circumstances. More Information
  • After 28 May - Students will be regarded as 'Fail Withdrawn' (FW). Students who apply and are found to have withdrawn because of Unavoidable Disruption may be awarded a 'Withdrawn' (W) Grade. More Information
  • Students will remain financially liable unless they apply and are found to have withdrawn under special circumstances. More Information
Withdrawing From Session 2 Unit(s)

The effect of your withdrawal from a Session 2 unit will depend on when you formally withdraw from the unit. If you withdraw from a Session 2 unit:

  • On or before 31 August - Students will be regarded as 'Early Withdrawn'. (No mark will be recorded against the unit in Official Transcripts)
  • After 31 August but No Later Than 28 September - Students will be regarded as 'Withdrawn' (W). Students will remain financially liable unless they apply and are found to have withdrawn under special circumstances. More Information
  • After 28 September - Students will be regarded as 'Fail Withdrawn' (FW). Students who apply and are found to have withdrawn because of Unavoidable Disruption may be awarded a 'Withdrawn' (W) Grade. More Information
  • Students will remain financially liable unless they apply and are found to have withdrawn under special circumstances. More Information

Changing Class Details or Times

All students may change their class details and times online via eStudent.

Withdrawing after Census Date

If you are withdrawing from unit(s) of study by the Census Date you will incur no financial or academic penalties. The main census dates are:

  • for Session 1 Units 31 March
  • for Full-Year Units Units 30 April
  • for Session 2 Units 31 August.

To check the census date for your individual unit(s), please see Census Dates 2011.

As per Bachelor Degree Rule 12(1)(b), for undergraduate students and Coursework Degree Award Rule 9 for postgraduate students, if you withdraw from unit(s) of study up to four weeks after the relevant census date you will be granted a W (withdrawal without academic penalty) grade for the unit(s). The main dates for withdrawal without academic penalty are

  • for Session 1 Units 28 April
  • for Full-Year Units Units 28 May
  • for Session 2 Units 28 September

If you withdraw from unit(s) of study after the last date for withdrawal without academic penalty, you will be granted a FW (Fail Withdrawn) grade.

Application For Withdrawal Without Academic Penalty

Withdrawals from unit(s) of study after the last date for withdrawal without academic penalty, will result in a a FW (Fail Withdrawn) grade. If you consider that this discontinuance was due to "unavoidable disruption" to your studies, you may apply in writing to the Assistant Registrar of Coursework Studies Section for withdrawal without academic penalty- W status.

The University defines unavoidable disruption for the purpose of requesting withdrawal without academic penalty and/or financial liability as resulting from an event or circumstances that:

  1. could not have reasonably been anticipated, avoided or guarded against by the student; and
  2. were beyond the student’s control; and
  3. caused substantial disruption to the student’s capacity for effective study and/or the completion of required work; and,
  4. substantially interfered with the otherwise satisfactory fulfilment of unit program requirements.

You must submit the Application to Withdraw from Unit(s) without Academic and/or Financial Penalty (PDF 60Kb) to the Director, Coursework Studies Section outlining your case of unavoidable disruption (special circumstances). All withdrawal requests must be supported by documentary evidence (either original documents or copies certified by a Justice of the Peace). Please submit the application and supporting documents:

By Post To:

Coursework Studies Section
Level 1 Lincoln Building
Macquarie University NSW 2109

In Person To:

Student Enquiry Service
Level 1 Lincoln Building
Macquarie University NSW 2109

Once the Coursework Studies Section receives your application the requested units will be immediately withdrawn from your study package. In accordance with Census Date requirements, if the withdrawal was after the last date for discontinuance without academic penalty, you will be given a FW (Fail Withdrawn) grade.

It should take approximately 6-8 weeks for a determination to be made regarding your application but please note that a longer period of time may be required during peak periods of the year. If you are successful your Fail Withdrawn (FW) grade will be changed to a Withdrawn (W) status. You will be notified in writing of the decision.

Fees

If you are granted a 'W' (Withdrawn) or 'FW' (Fail Withdrawn) you remain liable for Student Contribution and/or consumption of Student Learning Entitlement (SLE) and/or FEE-HELP debt and/or fees. If you believe you withdrew because of 'special circumstances' you may apply for a refund and/or remission and/or recrediting (PDF 60Kb).

For more information see Fees and Charges - Withdrawing from Units after the Census Date.

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